Terms of Service
Last Updated: August 22, 2025
This Terms of Service agreement ("Terms") constitutes a legally binding agreement made between you, whether personally or on behalf of an entity (“Client,” "you"), and ScáthSolas Media ("we," "us," or "our"), concerning your access to and use of our creative services.
1. Agreement to Terms
By commissioning, requesting, or engaging ScáthSolas Media for any creative services, you are confirming that you have read, understood, and agree to be bound by all of these Terms. If you do not agree with all of these Terms, then you are expressly prohibited from using our services and you must discontinue use immediately. A separate Project Agreement may be issued for specific projects, which will incorporate these Terms by reference.
2. Description of Services
ScáthSolas Media provides specialized creative services including, but not limited to: (a) **Brand Identity & Design**, (b) **Content & Storytelling**, and (c) **Legacy Storytelling** (collectively, the "Services"). The precise scope, deliverables, and timelines for any specific engagement will be detailed in a formal Project Agreement.
3. Project Agreements & Scope of Work
All projects will commence upon the signing of a formal Project Agreement or Statement of Work by both parties. This document will detail the specific deliverables, project timeline, number of included revision rounds, and the total project fee. Any work requested by the Client that falls outside the scope defined in the signed Project Agreement will be considered a "Scope Creep" or "New Work" and will require a formal Change Order, subject to additional fees and a revised timeline.
4. Client Responsibilities & Materials
To ensure the success of the project, the Client agrees to provide, in a timely manner, all necessary information, assets, and materials required for the project ("Client Materials"). This includes, but is not limited to, text, images, logos, and access to necessary accounts. The Client warrants that all Client Materials are owned by the Client or that the Client has all necessary rights and licenses to permit their use in the project. ScáthSolas Media is not responsible for delays caused by the Client's failure to provide materials or timely feedback.
5. Revisions & Approvals Process
The number of revision rounds included in the project fee will be explicitly stated in the Project Agreement. A "revision round" consists of a single, consolidated list of requested changes from the Client. Additional revision rounds beyond those specified will be billed at our standard hourly rate. The Client agrees to provide feedback that is clear, consolidated, and not contradictory to previous instructions. Final approval of any deliverable must be provided by the Client in writing (email is sufficient). Upon final written approval, any subsequent changes will be considered New Work and will be billed accordingly.
6. Fees, Invoicing, and Payment Terms
All project fees and payment schedules will be detailed in the Project Agreement. A non-refundable deposit, typically 50% of the total project fee, is required before any work can begin. The remaining balance is due upon project completion and before the final, unwatermarked files or deliverables are transferred to the Client. Invoices are due upon receipt. Payments not received within 30 days of the invoice date will be subject to a late fee of 1.5% per month on the outstanding balance. We reserve the right to suspend work on a project if payments are not made on time.
7. Intellectual Property Rights
For Brand Identity & Design:
Upon receipt of full and final payment, ScáthSolas Media grants to the Client the exclusive and perpetual rights and title to the final, approved brand identity designs. However, all preliminary concepts, working files, unselected design variations, and any and all other creative work that is not the final approved deliverable remains the sole intellectual property of ScáthSolas Media.
For Content & Storytelling:
Upon receipt of full and final payment, the full copyright of the final, approved written content is transferred to the Client. The Client is solely responsible for ensuring the legal and factual accuracy of the content. ScáthSolas Media makes no guarantee that the content will not be flagged by AI-detection tools, and assumes no liability in this regard.
For Legacy Storytelling:
The final written tribute is considered a "work for hire." Upon receipt of full and final payment, the commissioning Client will own the full copyright to the final narrative. All original, personal materials provided by the Client (e.g., photographs, letters) are and will remain the property of the Client and will be handled with the utmost care.
8. Confidentiality
Both parties agree to treat all non-public information received from the other party as strictly confidential. For our Legacy Storytelling service, this confidentiality extends with the greatest sensitivity to all personal stories and private information shared. We will not disclose any confidential information to any third party without the Client's express written consent, unless required by law.
9. Portfolio & Marketing Rights
Unless otherwise specified in writing, ScáthSolas Media retains the non-exclusive, perpetual right to display the final, completed work in our portfolio, on our website, in our social media, and in other marketing materials for promotional purposes. For Legacy Storytelling projects, no content will be used without the explicit prior written approval of the Client.
10. Third-Party Services & Licensing
Our services may involve the use or recommendation of third-party platforms or assets (e.g., Squarespace, font foundries, stock photography sites). The Client is responsible for all fees, licensing, or subscriptions associated with these third-party services. The Client agrees to be bound by the terms and conditions of any such services.
11. Term & Termination
This agreement may be terminated by either party upon written notice if the other party commits a material breach of these Terms. If the Client terminates the project for any reason other than a material breach by us, the Client will forfeit the initial deposit and will be invoiced for all work completed up to the date of termination at our standard hourly rate (a "kill fee").
12. Disclaimers & Limitation of Liability
The Services are provided on an "as-is" and "as-available" basis. ScáthSolas Media makes no warranties of any kind, express or implied, regarding the services or any deliverables. In no event shall ScáthSolas Media's total liability to the Client for all damages, losses, and causes of action exceed the total amount paid by the Client for the specific project in question.
13. Dispute Resolution & Governing Law
These Terms shall be governed by and construed in accordance with the laws of the State of Maryland. Both parties agree to first attempt to resolve any dispute arising from these Terms through good-faith negotiation. If a resolution cannot be reached, the dispute will be submitted to binding arbitration in Anne Arundel County, Maryland.
14. General Provisions
These Terms, along with any signed Project Agreement, constitute the entire agreement between the parties. If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions will remain in full force and effect. We reserve the right to modify these Terms at any time, and such modifications will be effective upon posting to our website.